Knowledgebase: Getting Started Guide
Search Options
Posted by Iliana Visser on 09 September 2015 04:19 PM
Trac Navigation

The Trac Navigation is located on the upper left corner. This search is one of the search options that will allow you to search students by name, ID, or visits by day, week, and month.


   Trac Navigation Trac Navigation with Student ID   Trac Navigation for Visits




Trac Navigation - Student Search

When searching the Listing, you can use the semi-colon or the other Quick Search Option to utilize different fields in the search.

In the student listing, to show everyone that is named Kelly and lives in Mesa:
Type Kelly; Mesa in the Trac Navigation search:

Trac Navigation with Student Name




Trac Navigation - Visit Search

In the visit listing you can use the same thing, but you can specify searching the center name by using ctr= in the Trac Navigation:

For example to find everyone named Kelly visiting the center called Demo@ on 7/6/2011, type:
Kelly; 7/6/2011; ctr=Demo@

(Don't forget the space after the semi-colon)

Trac Navigation with Visit Search




Student Search

The Student Search has different fields for students General Information, Visit History, Registrations and other fields. To locate the option go to the Student Listing then click on List Option and select Search. The Student Search displays different tab for the specific fields to search for. An example in the General Info Tab, John with in @ symbol has been entered in the first name field to find all john, Johnathon, Johnson, etc. The Student Listing will display all student that have John anywhere in the first name.

Standard Search:John@

 Student Search

Students Listing Results John




Power Search

The Power Search has different fields for students and the option to add the students on a list. To locate the option go to the Student Listing then click on List Option and select Power Search. The Power Search displays different fields and the option to add more by clicking the Add Line link. An example is having the first field selected for GPA, the greater than or equal to 3.0 GPA and the next line is for Grade, A through C have been entered. These fields are looking for all students with a GPA 3.0 or higher and grades C or better.

Standard Search:GPA >=3.0 and Grade A...C

Student Power Search




Search Utilities

-Find Duplicates

The Find Duplicates Tab will allow you to find records that have the same value in a particular field. Choose a field, for example the Last Names and click Find Duplicates. This will list all the student with the same last name in alphabetical order.

Duplicate Student Search

Duplicate Student Search  

-Find by Value

The Search Utilities will benefit when there is an external list of student and the Find by Value Tab can add those student by copy and paste or entered manually. For example in the Find by Value tab the field is ID and in the Value are three ID in each line with no space. This search will list the three ID in the Student Listing.

Search Utilities Find by Value

Student Search


-Find by File

The Find by File Tab will allow you to find records that have matching values listed in a file. Choose a field for this example ID was selected, the text file that was added was a Text Pad Document, and click Find by File. The file must contain a list of values separated by a carriage return (cr) or a carriage return & line feed (crlf) combination saved as ASCII text.

Search Utilities Find By FileText Pad ID





Visit Search

The Visit Search goes in detail of the student Visit History. To locate the option go to the Visit Listing then click on List Option and select Search. The Visit Search has different fields such as name, date, time, reason, consultant and other fields. An example visit search, the date ranged was entered to search Last Week, the time range is less than or equal to 30 minutes and for the reason home@. This search will list all the student that had a visit since last week for less than 30 minutes and for homework as the reason.

Standard Search:  Date Last Week   Total Time <= 30   Reason Home@

Visits Search Date Total Time Reason




Quick Search Options

Standard Search Options


is the Wildcard


is equal to


is not equal to


is greater than


is greater than or equal to


is less than


is less than or equal to


is a range of values, for example 1...100 is a range of all numbers from 1 to 100


is used between multiple REQUIRED phrases


Other visit field search options


for a specific Reason


for a specific Consultant


for a specific Section


for a specific Center


Special Date Search Options


This week

This Month

This Semester


Last Week

Last Month


Next Week

Next Month

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